Build a better sourcing brief

Start with a specification that companies can quote

Species; wild or farmed; size/count; processing form; freezing method; glazing; net weight; origin; destination; delivery temperature; required documentation.

1. Scientific species. Record the exact requirement and supporting information you need from a prospective supplier.
2. Wild or farmed. Record the exact requirement and supporting information you need from a prospective supplier.
3. Size and count. Record the exact requirement and supporting information you need from a prospective supplier.
4. Fresh, frozen or processed. Record the exact requirement and supporting information you need from a prospective supplier.
5. Origin and harvest area. Record the exact requirement and supporting information you need from a prospective supplier.
6. Cold-chain and certification evidence. Record the exact requirement and supporting information you need from a prospective supplier.

Make prices comparable

Request a dated price, its currency, the unit of measure, the delivery basis and a quotation expiry date. Keep freight, insurance, inspection, duties and taxes visible as separate cost lines where applicable.

Record whether weights include glaze, shells or packaging. Compare usable net weight and identify the agreed temperature and handling requirements.

Confirm fit before committing

Ask the company for product documentation, an appropriate sales contact, its quotation terms and delivery options. Keep the supplier’s answers alongside your brief so you can compare the same requirements across the shortlist.